Managing multiple files from multiple sources in multiple locations is a constant struggle for OEMs and suppliers. You’ve got Word docs, Excel spreadsheets and huge CAD models bogging down your computer. It’s difficult to find the files you need when you need them. In addition, protecting and tracking data and documents—while these files are being changed and shared both internally and externally—creates risk. Using outdated data can lead to expensive problems and frustrated customers. Did you know you can secure data and simplify file management with product lifecycle management (PLM) software?
Four Ways PLM Software Will Strengthen File Management Operations:
You might not think of a PLM solution as your first option for protecting data and documents; however, it can actually solve many of your document management challenges. Here are four ways these powerful solutions can strengthen file management operations:
- Version control: As internal and external partners create and share documents, it’s easy to lose track of the most current version, even with document-management policies in place. A PLM solution can track what was changed, when it happened and even why, as well as provide confidence that each employee, customer or partner has the most updated document at all times.
- Security: A PLM system gives you the ability to set security parameters around folders and files so you can grant easier access to the right people, while preventing your data from winding up in the wrong hands.
- Centralization: PLM systems centralize data, consolidating files from servers and computers scattered across the office or between business units. Data, documents and drawings are much easier to find within a centralized solution, saving valuable time for every project.
- Collaboration: A modern PLM solution encourages stronger communication and collaboration. Each member of a project team can quickly and easily access and share the most current data. Instead of wasting time searching through mounds of papers or tracking down who has the right file on his or her computer, the team can actually get billable work done.
OEMs and suppliers can gain control over multiple documents and simplify data management with a modern PLM solution.